11. Collective Agreement Part 11 – Salaries and Allowances

11. SALARIES AND ALLOWANCES

11.1 SALARIES

11.1.1         A faculty member shall be paid an annual salary in accordance with the following rates.

Payment of wages will be processed on a biweekly basis and will be deposited directly to the credit of the faculty member’s account at a Canadian financial institution of the faculty member’s choice.

Bi-weekly salary is calculated by dividing the annual salary by 26.0893 pay periods.

* All salary adjustments will occur on the first full pay period after this date.

* All salary adjustments will occur on the first full pay period after this date.

11.1.2         Salary Schedule for Regular Part-Time Faculty

Regular part‑time faculty shall be positioned on the salary scale in the same manner as a regular faculty member.  Their salary shall be the biweekly rate times the percentage of a full‑time workload consistent with their original appointment paid evenly on a biweekly basis.

11.1.3         Limited term contract Instructors shall be positioned on the salary scale in the same manner as a regular faculty member. For part time limited term contract faculty their salary shall be the biweekly rate times the percentage of a full-time workload consistent with their original appointment paid evenly on a biweekly basis.

11.1.4         Salary Schedule for Temporary Faculty Members

11.1.4.1      A temporary non-instructional faculty member shall be positioned on the salary scale in the same manner as a regular faculty member. Their contract salary shall be the biweekly rate times the percentage of a full-time workload for the position times the number of biweekly pays falling within the contract period.  Temporary non-instructional appointments include a vacation entitlement as outlined in Article 12.2.7.

11.1.4.2      Effective April 1, 2019, a temporary instructional faculty member shall be paid the flat rate of $6,640.99 per assigned course consisting of three lecture or equivalent hours per week over the normal fall or spring semester. Effective the first day of the first full pay period after April 1, 2020, by four percent (4.0%) to $7,044.76. The rate will be adjusted by the 2% GWI again on April 1, 2020, and April 1, 2021. The rate for any courses requiring fewer or more hours per week shall be based upon a rate of one-third of the above amount for each hour of teaching per week, for one semester.  The flat rate shall be increased as follows:

The temporary instructional rate shall be paid in biweekly installments over the period of the actual teaching assignment.  Assignments taught during the normal fall and/or spring semesters will be paid over a period of 16 weeks.  This duration will be extended or shortened to reflect the period of the actual teaching assignment for courses taught outside of the normal fall and/or spring semesters.

11.1.4.3      Non-regular faculty not already in receipt of health and insurance benefits under Article 13 shall be entitled to payment of eight percent (8%) biweekly in lieu of health and insurance benefits.   If the employee is participating in an employer paid LTD plan, the payment in lieu of benefits shall be reduced to six percent (6%).

11.2     ALLOWANCES

11.2.1         Allowance for Administrative Duties

At the request of the Association, the Employer will provide a report of any and all allowances or stipends for administrative duties for the current academic year.

11.2.2         Travel Allowances

The University shall pay the expenses, as per section 42.08 of the Vancouver Island University Policy Book, of a faculty member when on University business as approved by the Dean of Instruction.  In instances where no other means of transportation can be made available by the University, and a faculty member is required to drive their personal vehicle for Vancouver Island University business more than six days in one calendar month in their I.C.B.C. year, then the University shall pay the extra costs of necessary insurance.  Prior approval of the senior administrator is required.  A copy of insurance documentation reflecting additional 007 coverage premium costs must be attached to the claim for reimbursement.

A faculty member using their own vehicle for eligible and approved travel shall be entitled to reimbursement for the use of that vehicle in the amount equal to the per kilometer rate set out in Vancouver Island University Policy and the Guidelines for Reimbursement of Travel and Other Expenses.

If a faculty member is directed to perform and performs work away from their home campus (in the case of a temporary faculty member away from the campus(es) of their posted assignment(s)), the faculty member will be entitled to claim all other eligible expenses actually incurred in accordance with the Guidelines for Reimbursement of Travel and Other Expenses.

11.2.3         Where the duties of a faculty member require, as a condition of employment and as specified in the posting, that the faculty member belong to a professional association Vancouver Island University shall reimburse the faculty member for any fee paid to maintain membership in that professional association.

11.4     INITIAL PLACEMENT ON SALARY SCALE

11.4.1         Procedure for Salary Placement of Faculty in Instructional and Academic Experience Positions

11.4.1.1      Initial salary placement shall take place upon appointment.  Upon reappointment of a limited term contract or temporary non-instructional faculty member, salary placement shall not take place unless such reappointment occurs more than one academic year after the expiry of the last limited term contract or temporary non-instructional appointment.

11.4.1.2      A candidate who may be appointed to a position shall be asked to complete a “VIUFA Salary Placement Experience Credit Data Summary” form, as contained in Appendix B.

11.4.1.3      “Initial Salary Placement Forms” are used to place all candidates for regular and non-regular positions, except those to be paid the rates given in Article 11.1.4.2.  Samples are provided in Appendix C and Appendix D.  A completed form used to evaluate each new faculty appointment must be signed by the Associate Vice-President, Human Resources or designate, and be given to the candidate with the letter of appointment.  The candidate shall not be required to accept or reject an appointment until at least 24 hours have elapsed after they have received this form.

11.4.1.4      A master file of all completed VIUFA Salary Placement Experience Credit Data Summary forms and Initial Salary Placement Forms shall be kept in the Human Resources Office.

11.4.1.5      The minimum initial placement for a faculty member on the salary schedule for Professors or for Academic Experience Positions (Appendix A), shall be as follows:

11.4.1.5.1   Only credentials from accredited institutions shall be recognized when awarding initial minimum placement and for incremental progression based on completion of Master’s or Doctorate degrees.

11.4.1.6      Equivalency

In initial placements an equivalency may be established in lieu of a formal diploma or degree, (Article 11.4.1.5).  In such case, credit may be granted toward an equivalency on the basis of two or more years experience equals one year of a diploma or degree.  The actual value of the experience shall depend on the nature and relevance of the experience.  Where experience is used to establish equivalency, it cannot be used for salary increments.

11.4.1.7      Experience Credit

a) Professors limited term contract Instructors (excluding Education Programs):

i) Employment directly related to primary assignment shall mean employment in the following areas which are directly related to primary assignment:

1)      teaching in field of instructional assignment, at college, university or senior secondary school level (grade 11 or higher)

2)      senior administrative experience in the field of the instructional assignment

3)      research at the post‑Doctoral level

4)      teaching assistantships or other similar teaching assignments done while working on a Master’s or Doctorate only for the periods in which they constitute full‑time workloads

5)      teaching not in field of instruction, at college, university or senior secondary school level (grade 11 or higher)

6)      other employment in field of instructional assignment after date of first Diploma, Degree or Teaching Certificate.

ii) Other relevant employment in the following areas which are relevant to appointment:

1)      teaching at elementary or junior secondary school level (kindergarten to Grade 10)

2)      senior administrative experience

3)      research at the post-Master’s level

4)      other employment after date of first Diploma, Degree or Teaching Certificate.

b) Professors and limited term contract Instructors in Education Programs:

i) Employment directly related to primary assignment shall mean employment in the following areas which are directly related to primary assignment:

1)      teaching in field of instructional assignment, at college or university level

2)      teaching in public school system after certification

3)      teaching in certified private school system, or equivalent, after certification

4)      senior administrative experience in the field of the instructional assignment or in the public education sector

5)      research at the post‑Doctoral level

6)      teaching assistantships or other similar teaching assignments done while working on a Master’s or Doctorate only for the periods in which they constitute full‑time workloads

7)      teaching not in field of instructional assignment, at college or university level

8)      other employment in field of instructional assignment after date of first Diploma, Degree or Teaching Certificate.

ii) Other relevant employment in the following areas which are relevant to appointment:

1)      senior administrative experience

2)      research at the post-Master’s level

3)      other employment after date of first Diploma, Degree or Teaching Certificate.

c) Counsellors and Advisors within the Academic Experience Positions category:

i) Employment directly related to primary assignment shall mean employment in the following areas which are directly related to primary assignment:

Note:  Directly related experience for those employees whose primary assignment is Counselling shall be limited to Counselling experience.  Directly related experience for those employees whose primary assignment is Advising shall be limited to Advising experience.

1)      counselling or advising at colleges, universities and senior secondary level of public and certified private schools or equivalent, social service agencies, and medical facilities

2)      for Counsellors, teaching in field of assignment, such as in counselling programs, psychology and social work at colleges, universities, public and certified private schools or equivalent

2.1)      for Advisors, (Educational Counsellors) teaching at Colleges, universities, or senior secondary school level

3)      senior administrative experience in the field of the assignment

4)      research at the post‑Doctoral level

5)      teaching assistantships or other similar teaching assignments done while working on a Master’s or Doctorate only for the periods in which they constitute full‑time workloads

6)      other employment in field of primary assignment after date of first Diploma, Degree or Teaching Certificate.

ii) Other relevant employment in the following areas which are relevant to appointment:

1)      counselling or advising at levels below senior secondary level of public and certified private schools or equivalent.

2)      teaching not in field of assignment at colleges, universities, public and certified private or equivalent schools

3)      senior administrative experience

4)      research at the post‑Master’s level

5)      other employment after date of first Diploma, Degree or Teaching Certificate.

d) Librarians within the Academic Experience Positions category:

i) Employment directly related to primary assignment shall mean employment in the following areas which are directly related to primary assignment:

1)      as a professional librarian, following the M.L.S. degree or equivalent

2)      teaching in field of assignment

3)      senior administrative experience in the field of the assignment

4)      research at the post‑Doctoral level

5)      teaching assistantships or other similar work assignments done while working on a Master’s or Doctorate only for the periods in which they constitute full‑time workloads

6)      other employment in field of primary assignment at post‑Bachelor’s level

ii) Other relevant employment in the following areas which are relevant to appointment:

1)      employment after a two-year diploma level as a library technician or senior supervisory library assistant

2)      senior administrative experience

3)      research at the post-Master’s level

4)      other employment at post-Bachelor’s level

e) Instructional Support Positions:

i)      Employment directly related to primary assignment shall mean employment in the following areas which are directly related to primary assignment:

1)      teaching, research, and work in field of assignment at post-diploma or equivalent level.

ii) Other relevant employment in the following areas which are relevant to appointment:

1)      teaching, research, and work.

11.4.1.7.1   Part‑time teaching experience shall be pro-rated based on a two‑semester teaching year.  Other part‑time work experience shall be pro‑rated based on a 35-hour work week and 12-month year.  In no event shall more than one year experience credit be granted for experience in any 12-month period.

11.4.1.7.2   Teaching of non‑credit courses shall be excluded.

11.4.1.7.3   The decimal fraction of a year’s experience leading to initial salary placement shall not be carried forward as a credit towards an increment on the salary schedule.

11.4.2         Procedure for Salary Placement of Instructional Support, Technology Support and University Experience Positions

11.4.2.1      The minimum initial placement for a Faculty Member in an Instructional Support, Technology Support and University Experience position on the salary schedule given in Appendix A shall be as follows:

11.4.2.2      A Faculty member who, as part of their workload, has responsibilities for instructing and evaluating students in a Instructional Support Position or other teaching situation shall be placed as both a Professor and a Instructional Support Position (Articles 11.4.1 and 11.4.2) and shall be paid for the proportion of time devoted to each of the two activities as determined by the Program Group Workload Committee.  Other conditions of employment shall be determined by this same ratio.  The duration of the teaching assignment shall be set at the time that the Faculty member accepts the assignment.

11.4.2.3      Notwithstanding the foregoing, all regular full time faculty in the Centre for Experiential Learning shall be paid on the F2 scale for at least 50% of their total workload.

11.4.3         Salary Placement Appeals

11.4.3.1      Appeals on initial salary placement may be made on questions regarding the interpretation and application of the salary placement criteria.

11.4.3.2      Appeals on salary placement shall be made to a Salary Placement Appeals Committee which shall consist of the following:  the Vice-President Academic, the appropriate Dean of Instruction, and four (4) faculty members elected annually in May by the Association.  The Chief Personnel Steward of the Association, or designate, shall be the advocate for the faculty member involved.

11.4.3.3      The Vice-President Academic Provost and the four (4) faculty members on the Salary Placement Appeals Committee shall elect a Chair in May.  The Chair shall be responsible for calling meetings of the Committee as necessary.

11.4.3.4      A new faculty member must initiate any appeal regarding their placement on the salary schedule within ninety (90) days of commencing duty at the University, or within sixty (60) days of receiving the placement form, whichever is the later. The Chair of the Salary Appeals Committee shall call a meeting of the Committee within sixty (60) days of receipt of an appeal.

11.4.3.5      The decision of the Salary Placement Appeals Committee is final.

11.4.4         Change of Assignment

A regular faculty member or limited term contract faculty member who has been placed on the salary schedule shall not receive a new placement if they are reassigned to another position within the same salary scale, at any time after they have been appointed to more than a one‑year term.

11.5     ADDITIONAL FORMAL QUALIFICATIONS

11.5.1         Faculty members who complete additional formal qualifications shall be awarded additional increments corresponding to the differences indicated in the criteria for initial placement (Articles 11.4.1.5 and 11.4.2.1).  Where experience increments have been given for work toward the additional formal qualifications (not teaching) an additional educational increment shall not be given within the same year for the completion of the said qualifications.

11.5.2         Placement on a new step within a category, resulting from a faculty member’s completion of additional formal qualifications, shall be effective from the first day of the pay period following receipt of formal notification by the appropriate Senior Administrator and the Associate Vice-President, Human Resources with notification of change to the appropriate Vice President.

11.8     INCREMENTAL ADVANCEMENT ON SALARY SCALE

11.8.1         Since experience usually results in improved teaching ability and/or increased knowledge in an area of expertise, a faculty member can normally expect an annual increment on the basis of this experience.  Each part‑time faculty member shall accumulate experience credits in the same proportion as their salary compared to the salary they would receive as a full‑time faculty member.  If the increment is not granted, the Dean of Instruction must state the reasons in writing to the faculty member by February 15 of the year preceding the contract year when the increment is to be withheld.  The Committee of Personnel Stewards of the Association may make representation to the Vice-President Academic should the faculty member so request.  Increments will be effective on the first day of the pay period following that date in which the faculty member accrued 1.000 credits towards an incremental salary increase.  Normally, only one work experience increment or additional educational increment shall be awarded in a twelve‑month period subject to Articles 11.5.1 and 11.5.2.

11.8.2         Full‑time faculty members who have appointments in more than one category of the salary scale (that is, those who have split appointments) shall have the salary in each category fully incremented annually.

11.9     PROVINCIAL SALARY SCALE

 11.9.1         The Provincial Salary Scale is attached as Appendix A.

 11.9.2         Maintenance of Placement

                    Where an employee covered by this Agreement becomes employed within two (2) years by another institution of the former Common Agreement also covered by this Agreement, initial placement shall be made at the higher of the placement formula at the hiring institution or their current or most recent salary step.  This will only apply when the employee becomes employed in the same or a substantially similar field.  The normal probation provisions of the hiring institution will apply. 

                    Vancouver Island University will commit to place new employees from the following institutions at the current salary placement:

 College of New Caledonia, College of the Rockies, Camosun College, Capilano University, Douglas College, Kwantlen Polytechnic University, North Island College, Northern Lights College, Northwest Community College, Selkirk College, Thompson Rivers University, Vancouver Community College.