Contact Information:
Dan Baker
treasurer@viufa.ca
From the VIUFA Terms of Reference:
Duties
The Secretary-Treasurer shall:
a) ensure minutes are kept of the proceedings of both General and Special Meetings of the Association and the Executive;
b) oversee the Policy and Procedures of the Association;
c) chair meetings of the Finance Committee;
d) ensure that notices and agendas of meetings of the Association are sent out;
e) answer all correspondence as directed by the President or Executive;
f) ensure that a Register of members is kept;
g) ensure that all money paid to the Association is received and deposited in such bank or banks as the Executive shall direct;
h) ensure that all bills authorized by the Executive are paid;
i) give his or her financial report to the Annual Meeting;
j) ensure that all financial records and books of the Association are kept;
k) ensure that all other Association records and books are kept;
l) Chair the VIUFA Finance Committee; and
m) support drafting of VIUFA communications regarding activities of the position as neede
Functions
● Act as the Chief Financial Officer for VIUFA;
● Manage VIUFA investments at the direction of the Executive;
● Oversee the creation of and reports on, the financial statements for Executive and membership meetings;
● Prepare an annual draft budget and present it to the membership at a winter general meeting;
● Ensure the integrity, security and availability of all association records (written and electronic);
● Attend Executive and General Membership Meetings;
● Represent VIUFA on other committees or at meetings as requested by the President and VIUFA Executive;
● Report at Executive meetings and the Annual General Meeting;
● Be a signing officer in relation to VIUFA’s operations; and
● Attend Table Officers’ meetings.